Forms Used for UIC Procurement
This page provides quick access to all forms used throughout the UIC procurement process. From requisitions and quotes to contract requests and change orders, these resources support compliant, efficient purchasing. Use this page to find the right form for your purchase type and ensure smooth processing from start to finish.
Reimbursement Forms
IMPORTANT NOTE: When processing Emburse reimbursements for UIC faculty and staff, Payables occasionally requires investigation and approval from UIC Purchasing prior to releasing the reimbursement payment.
In these instances, Payables will send you an email alerting you to the need for the approval.
When this happens, fill out the UIC Reimbursement Approval Request Form.
Purchasing Forms
Most of the forms used during purchasing are embedded within the iBuy system. They are located in the left side of the iBuy platform, under a red banner title “University Forms” (see image alongside here) – and will guide you with their questions through the workflow.
These forms include:
• Purchasing Requisition Form
• Standing Order Form
• PO Change Request Form
• Purchase Order Special Payment Request
• Solicitation Information Form
• IPHEC2140 IT Services Contract
IMPORTANT NOTE: UIC uses its own UIC Exemptions form, which is external to iBuy.
Additional University of Illinois system guidance about the forms used during purchasing.
Contracting Forms
As with the purchasing workflow, the system-wide forms used during contracting are embedded within the iBuy system. They are located in the Contracts+ section of the iBuy platform – and will guide you with their questions through the workflow.
These forms include:
• Contract Request Form
• Contract Template for Procurement of Supplies & Services
Additional University of Illinois system guidance about the forms used during contracting.
Vendor Payment Forms
As with the other workflows, the system-wide forms used for vendor payments are embedded within the iBuy system.
These forms include:
• Vendor Information Form
• Payment Action Request
• Purchase Order Special Payment Request
• General Encumbrance/Wire Transfer Payment Request
Additional University of Illinois system guidance about the forms used for vendor payments.
PCard & TCard Forms
As with the other workflows, the system-wide forms used for PCard & TCard transactions are embedded within the iBuy system.
These forms include:
• PCard Exception Request Form
• TCard Exception Request Form
• Software and Electronic Services Purchased by PCard Form – NEW! TO HELP ANSWER ANY QUESTIONS YOU MAY HAVE ABOUT THIS NEW PROCESS, PLEASE SEE THIS TRAINING HUB FAQ
Additional University of Illinois system guidance about the forms used for PCard & TCard transactions.