The importing and exporting of goods are subject to the rules and regulations of U.S. Customs and may require special forms to be completed for importing or exporting. Departments needing to receive or ship goods coming from outside the United States should contact Baker Logistics Consulting Services, Inc. for customs clearance. Baker Logistics Consulting Services has been provided with power of attorney to help streamline these deliveries.

Purchases that Will Come Through Customs

When obtaining a quote from a vendor, the unit must ask the vendor to confirm where the item will be shipping from (and answer that question on the iBuy form accordingly). If the order is shipping from abroad/coming through customs, follow the process outlined below:

  • User Department submits a requisition to UIC Purchasing through iBuy. This should be for the product only. Tariff charges should NOT be included on the Requisition as a line item. Tariff charges will be paid to Baker Logistics Consulting Services separately via P-Card or Emburse.
  • In the External Notes and Attachments section of the requisition, User Department must include a “Note to Supplier” indicating that Baker Logistics Consulting Services should be listed on the airway bill.
Purchase Order Action Button Icon
  • Once UIC Purchasing issues a Purchase Order, the User Department emails Baker Logistics a copy of the PO  uofillinoischampaign@bakerlcs.com. Users can obtain a copy of the PO in iBuy using the ‘Purchase Order Actions’ button denoted by 3 dots and then selecting ‘Print Fax Version’.
  • User Department then coordinates with Baker Logistics to coordinate the Customs process and to facilitate P-Card or invoice payment through Emburse.

“Tariff Surcharges” on Products NOT coming through Customs

Some Vendors have started adding “Tariff Surcharges” to quotes. If on review the User Department still believes utilizing these vendors provides the University with the best value for money, these surcharges must be included as a separate line item on the iBuy requisition.

University of Illinois Customs Broker contact:

Baker Logistics Consulting Services, Inc.
Email: uofillinoischampaign@bakerlcs.com